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Taking minutes of meetings

Author: Joanna Gutmann
Publisher: New York, NY : Kogan Page, 2016.
Series: Creating success.
Edition/Format:   eAudiobook : English : Fourth edition
Summary:
"Minutes are vital to the success of meetings. Attendees rely on them for information they may have missed, and they serve as an essential communications tool for non-participants. In addition, the action points highlighted in minutes act as a timely reminder for the whole organization. Taking minutes involves listening skills as well as the ability to absorb information and summarize it simultaneously. Written by
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Genre/Form: Electronic books
Additional Physical Format: Electronic reproduction of (manifestation):
Print version:
Gutmann, Joanna.
Taking minutes of meetings
New York, NY : Kogan Page, 2016
(DLC) 2016031318
Material Type: Audio book, etc., Sound recording, Internet resource
Document Type: Internet Resource, Computer File, Sound Recording
All Authors / Contributors: Joanna Gutmann
OCLC Number: 1139709761
Notes: Revised edition of the author's Taking minutes of meetings, 2013.
Description: 1 online resource.
Contents: Introduction; 1 Background; The regular meeting; The one-off meeting; Responsibility for the minutes; 2 Arranging a meeting; Who will attend?; Administration; 3 Sections of a meeting; Welcome; Apologies; Committee business; Declarations of interest; Minutes of previous meeting; Matters arising; For information; Agenda items; Any other business; Date of next meeting; 4 Agenda; What to include on the agenda; 5 Personal preparation; Read the agenda; Read the papers; Talk to the chairperson; Talk to the contributors; Talk to others; Consider who's who Confirm the administrative arrangementsRemind reception of visitors to your meeting; Get the equipment together; Signed minutes; Last-minute minute-taker; Personal preparation checklist; 6 Attending the meeting; Where to sit; Finding out who's who; Not understanding; Hearing; Minuting an argument; Skivvying; Coping with numbers/figures; Maintaining concentration and focus; The five things you MUST get in the meeting (asking later is too late); Contributing minute-taker; 7 Working effectively with the chairperson and group; Build a good relationship with the chairperson Building a good relationship with the groupDemonstrating confidence and competence; 8 Taking notes; The mechanics of writing; How to take notes; Look as well as listen; The message, not the words; Developing the skill; 9 Structuring notes; Follow the agenda; Depth of minutes; Structuring your notes; Using the structure; If you have taken notes on a laptop; 10 Writing up the minutes; Speeding up the process; Inserting variable information; Writing the minutes; If you can't type the minutes for a few days; If you need help; Get the chairperson's approval Don't take amendments until the next meeting11 The minutes; Heading; Who attended; Introduction; Declarations of interest; Committee business; Minutes of the previous meeting; Matters arising (or updates on actions); Information items; Main agenda items; Any other business; Date of next meeting; Close of meeting; Common questions about minutes; Useful words for minutes; 12 Recording decisons and actions; The action triangle; When they decide to do nothing; When there is no outcome; Layout of action points; When there are several actions for one minute; Managing an action log 13 Layout and numberingLayout; Look at the picture; 14 Minutes for different types of meeting; HR meetings; Case conferences / best-interest or multi-disciplinary meetings; Team or open meetings; The one-off or ad hoc meeting; The negotiation meeting; Video/audio conferencing; Board meetings
Series Title: Creating success.
Responsibility: Joanna Gutmann.

Abstract:

"Minutes are vital to the success of meetings. Attendees rely on them for information they may have missed, and they serve as an essential communications tool for non-participants. In addition, the action points highlighted in minutes act as a timely reminder for the whole organization. Taking minutes involves listening skills as well as the ability to absorb information and summarize it simultaneously. Written by training consultant and secretarial education expert Joanna Gutmann, Taking Minutes of Meetings is a no nonsense, self-teaching tool instructing the potential committee secretary in the theory and application of proper forms for taking minutes (records) of a meeting. Chapters cover tips for setting up a meeting, personal preparation recommendations, guidelines for taking notes and constructing minutes, how to record decisions and actions in such a manner that any reader will immediately understand what happened, and much more. This fourth edition contains brand new content on how to work best with the meeting chair, how to manage productive and efficient meeting behavior, how to participate, as well as minute, a meeting, and provides a greater differentiation between the different types of meetings and their needs"--

"Taking Minutes of Meetings guides you through the entire process behind minute taking: arranging the meeting; writing the agenda; creating the optimum environment; structuring the meeting and writing notes up accurately. The minute-taker is one of the most important and powerful people in a meeting and you can use this opportunity to develop your knowledge, broaden your horizons and build credibility within the organization. Taking Minutes of Meetings is an easy to read 'dip-in, dip-out' guide which shows you how to confidently arrange meetings and produce minutes. It provides hands-on advice about the sections of a meeting as well as tips on how to create an agenda, personal preparation, best practice advice on taking notes and how to improve your accuracy. Brand new chapters of this 4th edition include guidance on using technology to maximize effectiveness and practical help with taking minutes for a variety of different types of meetings. The creating success series of books... With over one million copies sold, the hugely popular Creating Success series covers a wide variety of topics and is written by an expert team of internationally best-selling authors and business experts. This indispensable business skills collection is packed with new features, practical content and inspiring guidance for readers across all stages of their careers"--

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